Get Prescription Online: A Simple Guide for NYS Practitioners

Ordering official New York State (NYS) prescriptions online is a straightforward process designed for licensed practitioners. This guide provides a clear, step-by-step walkthrough to help you efficiently order your official NYS prescription pads through the online system. Whether you are a seasoned user or new to the system, this instruction will ensure a smooth ordering experience, allowing you to focus on patient care.

Step-by-Step Guide to Ordering Official NYS Prescriptions Online

The online ordering system is user-friendly and efficient. Follow these steps to place your order quickly and accurately:

1. Access the NYS Health Commerce System: Begin by navigating to the New York State Health Commerce System website at https://commerce.health.state.ny.us/. This is your gateway to the online prescription ordering portal.

2. Log In or Create an Account: Enter your HCS username and password. If you are a first-time user or do not have an existing account, you will need to create one. Visit https://apps.health.ny.gov/pub/top.html to initiate the account creation process. Follow the prompts to set up your credentials.

3. Navigate to “My Content”: Once logged in, locate and click on the “My Content” link, typically found at the top of the page. This section serves as your central hub for accessing various applications within the system.

4. Find the Prescription Order System: Scroll through the “All Applications” list until you reach the letter “O”. Click on “O” to quickly jump to applications starting with this letter. Then, scroll down and select “Official NYS Prescription Order Entry System”.

5. Practitioner License Validation: On the Practitioner License Validation page, you will be prompted to enter your DEA number, License number, and profession. Ensure all information is entered accurately. After filling in the details, click “submit” to proceed. This step is crucial for verifying your credentials and ensuring only authorized practitioners can order prescriptions online.

6. Review Practice Information: The Practice Information page will display your practice name and address. Review this information carefully to confirm its accuracy. If everything is correct, click “continue”. If you need to make changes, please update your information before proceeding.

7. Select Your Prescription Product: You will now be on the Select Product page. Here, you can choose the specific type of official NYS prescription item you wish to order. Options may include different pad sizes or formats. Select the appropriate item and click “continue”.

8. Specify Product Details and Quantity: On the Product Details page, enter the quantity of prescription items you need to order. This is also where you can customize your prescription pads. If you require your DEA number to be pre-printed on the prescription pads, ensure you click the checkbox labeled “Print DEA Number on Pad”. This feature can save time when writing prescriptions.

9. Verify Text Proof: The View Text Proof page allows you to verify all the information you’ve entered. Carefully review everything to ensure accuracy. Once you have confirmed all details are correct, check the “I affirm…” box to acknowledge the information’s accuracy, and then click “continue”.

10. Review and Submit Your Order: The Review Order page presents a summary of your order, including shipping information. Double-check all details, especially the shipping address, to avoid any delivery issues. If everything is correct, click “submit order” to finalize your purchase. If you need to make changes, use the “Back to Previous page” button. To cancel the order entirely, select “Cancel Order”.

11. Rush Order Option: For urgent needs, you have the option to expedite your order. On the Review Order page, you will find a checkbox that asks, “Would you prefer a rush order?” If you select this option, a $25 fee will be applied to your order. Check this box if you require expedited processing and delivery.

12. Order Confirmation: After submitting your order, the Order Confirmation page will appear. This page displays a confirmation number for the order you have just placed. Keep this confirmation number for your records and for tracking purposes if needed.

Managing Additional Locations for Your Prescriptions

For practitioners operating from multiple locations, the NYS prescription ordering system allows you to add and manage these locations directly within your account. This ensures that prescriptions can be correctly associated with each practice location.

1. Access “Manage Additional Locations”: On the Practice Information page, you will find two buttons below your practice details. Click on the “Manage Additional Locations” button.

2. Enter Location Details: A prompt will appear, requesting you to enter the street address, city, state, zip code, and phone number (including area code) for the additional location. Fill in all the required fields accurately.

3. Add More Locations or Close: If you need to add more locations, click the “Add Location” button and repeat step 2. Once you have added all necessary locations, click “close” to save the information and return to the Practice Information page.

Managing Group Practices and Practitioners

For group practices, the system simplifies the process of adding practitioners to your official NYS prescription pads, ensuring all members of your practice can efficiently order under the group’s umbrella.

1. Access “Manage Group Practice”: Similar to managing locations, on the Practice Information page, locate and click the “Manage Group Practice” button.

2. Add Practitioner Details: On the Manage Group Practice page, you will be asked to enter the License number, Profession, and DEA number of the practitioner you wish to add to the group practice. Enter this information accurately and click “Search and Add”.

3. Verify Practitioner Addition: The system will search for the entered practitioner. If found and successfully added, a confirmation message will appear stating, “Successfully added additional practitioner to group practice.” If the practitioner is not found, a message will appear: “Practitioner entered is not in system. Please verify this information is entered correctly.” Double-check the entered information and try again if necessary.

4. Add More Practitioners or Close: To add more practitioners to the group, click “Add Practitioner” and repeat step 2. After adding all practitioners, click “close” to finalize and return to the Practice Information page.

Configuring Additional Locations/Group Practices During Order

After setting up additional locations or group practices, the system allows you to configure these settings directly during the prescription ordering process.

1. Continue Through Order Entry: After adding your locations and/or practitioners, proceed with your prescription order as described in the “Step-by-Step Guide to Ordering Official NYS Prescriptions Online” section.

2. Configure on Product Details Page: On the Product Details page, after selecting your product and quantity, you will see buttons to configure either locations or practitioners. Click the appropriate button to apply your previously saved location or group practice settings to the current order. This ensures the ordered prescriptions are correctly configured for your specific needs.

By following these detailed instructions, ordering official NYS prescriptions online becomes a seamless and efficient process. This system is designed to support New York State practitioners in maintaining compliance and ensuring they have the necessary prescription pads readily available for their patients.